The setup of the specs for the Positive Pay file is in Accounts Payable

The setup of the specs for the Positive Pay file is in Accounts Payable – Setup - A/P Preferences

You may add blank spaces where necessary. This example shows a blank space of two characters.

You may add fixed characters before or after a defined column. Ex. Add four zeros before the check#.

These positions are not the positions on the text file but are used to define the columns. Ex. If the Bank Account# is 10 positions in the Accounting System but the bank format requires 12 positions, add two zeros before the bank account#.

Enter the path\ filename to be defaulted on the screen of the Create Positive Pay option.

Void Code: Enter the void code required by the bank. This example shows the bank format requires a code of “2” if a check was voided (column#2).

Remove all spaces in bank account#: Check this if your bank account# in SGA has spaces in between the numbers to separate the divisions of it, but the bank requires it to be one complete number without spaces.

Include decimal in amount: Includes a decimal point to separate cents in the amount.

You may select a range of check numbers and/or check dates.

The path\filename that is defaulted here was part of the setup as shown above. You may change it here if you wish.